Startup saves 70% of their
time by planning sprints in Wrike 

Watch the Inter­view

3:24
Procu­ri­fy — pur­chas­ing soft­ware start­up locat­ed in Rich­mond, Cana­da.

Eugene Dong

Co-founder & CTO Procu­ri­fy

Andy Hsi­ung

Devel­op­ment Lead Procu­ri­fy

Car­ol Huang

Cus­tomer Suc­cess

Their story

Oth­er solu­tions gave unclear vis­i­bil­i­ty result­ing in missed dead­lines

Con­sis­tent process­es and total vis­i­bil­i­ty are hard to achieve in a start­up. At a fast-grow­ing start­up like Procu­ri­fy, it was becom­ing near­ly impos­si­ble. Employ­ees were over­loaded with tasks, there was a lack of clear pri­or­i­ti­za­tion and con­sis­ten­cy, and teams weren’t able to look up and see the big pic­ture on impor­tant projects. The team would hold sprints where they group tasks togeth­er that could be accom­plished in two weeks. Then they would try to mea­sure their progress dur­ing that two week time peri­od. How­ev­er, the lack of vis­i­bil­i­ty across all depart­ments affect­ed their plan­ning and even­tu­al­ly led to missed dead­lines.

They tried var­i­ous soft­wares to man­age team­work and gain vis­i­bil­i­ty. “We tried a lot of dif­fer­ent sys­tems — Asana, Base­camp, Jira, and Google Docs,” says Eugene Dong, Co-Founder and CTO at Procu­ri­fy. “The sys­tems worked for the team itself, but if we required cross-team com­mu­ni­ca­tion, it was real­ly dif­fi­cult. We need­ed a tool that could expose the project progress, the time­line, and the dead­lines to oth­er teams in order to achieve effec­tive deliv­ery.”

Company story photo/image
By hav­ing a cen­tral tool to man­age the whole process, we’re able to actu­al­ly see what indi­vid­u­als are doing and if it com­plete­ly match­es our com­pa­ny goals.

Eugene Dong,

Co-Founder and CTO, Procu­ri­fy

All depart­ments were work­ing on dif­fer­ent plat­forms, mak­ing it even more dif­fi­cult to see who was doing what. “We knew a depart­ment was doing a project, but we weren’t real­ly sure where they were right at that moment, when their dead­line was, etc.” says Car­ol Huang, who works in Cus­tomer Suc­cess at Procu­ri­fy. They des­per­ate­ly need­ed a tool giv­ing all depart­ments the abil­i­ty to coor­di­nate cross-team on one plat­form and track project sta­tus­es eas­i­ly, so they could meet dead­lines on time.

Wrike is def­i­nite­ly a val­ue-added tool for your com­pa­ny because as you scale, no mat­ter the size of your com­pa­ny, Wrike has a way to bend and be flex­i­ble enough for dai­ly usage.

Andy Hsi­ung

Devel­op­ment Lead, Procu­ri­fy

Their victory

Wrike’s trans­paren­cy made it easy to track tasks, sav­ing 20% of the time they pre­vi­ous­ly spent man­ag­ing and plan­ning sprints

The team at Procu­ri­fy decid­ed to switch to Wrike when an impor­tant deliv­er­able missed its final dead­line. “It went way over­board and we couldn’t achieve the prop­er coor­di­na­tion that we need­ed as a com­pa­ny,” says Andy Hsi­ung, Devel­op­ment Lead at Procu­ri­fy. “We found that Jira did not give us enough vis­i­bil­i­ty into the company’s progress, time­line, and dead­lines that we need­ed to coor­di­nate with mul­ti­ple depart­ments.“

Since switch­ing to Wrike, dead­lines are now com­plet­ed on time, sprints run smooth­ly, and task vis­i­bil­i­ty has been restored across the com­pa­ny. “I think since we’ve imple­ment­ed Wrike, indi­vid­u­al­ly we’ve all saved at least 6 hours a week by cut­ting out all those extra coor­di­na­tion meet­ings we were hold­ing,” says Dong.

Company story photo/image

Procu­ri­fy has been able to tight­en up sprint sched­ules using Wrike, as well as expose and align ini­tia­tives across all depart­ments. The team has elim­i­nat­ed at least 20% of the time they used to spend man­ag­ing sprints and roadmaps, and they’ve saved 50% of the time pre­vi­ous­ly spent on doc­u­men­ta­tion by putting every­thing in Wrike.“Before, we would have a lot of meet­ings and dis­cus­sions on what we were doing,” says Dong. “Once we got Wrike, we were actu­al­ly able to see into every depart­ment, includ­ing what indi­vid­u­als were doing, and if they were busy — with­out sched­ul­ing a meet­ing.”

Their superpowers

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Gantt Chart

Wrike’s Gantt Chart (Time­line View) solves one of the biggest prob­lems at Procu­ri­fy. It pro­vides a high-lev­el view of ongo­ing projects and upcom­ing dead­lines. “The Time­line has been an impor­tant tool, as Jira couldn’t do the same with­out add-ons,” says Hsi­ung. Now, they suc­cess­ful­ly eval­u­ate their work­load and the work­load of oth­er depart­ments when plan­ning new projects.

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Cus­tomiz­able Dash­boards

With the Dash­board fea­ture, the Procu­ri­fy team is eas­i­ly able to orga­nize their work­flows into a vir­tu­al Kan­ban board. Here, they can drag-and-drop tasks to see the sta­tus of any ongo­ing project. “Just this morn­ing, Wrike showed us how to save fil­ters on a Dash­board and all morn­ing I’ve been cre­at­ing Dash­boards and shar­ing them with the team,” says Hsi­ung. “This tool has cre­at­ed so much val­ue for us already by sur­fac­ing issues we weren’t able to see before.”

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Instant Noti­fi­ca­tions

Any updates, edits, and changes made to a task are imme­di­ate­ly sent to the team via email. There is no con­fu­sion on dead­lines or task sta­tus­es since it’s all in Wrike. “If there are any updates, we get noti­fied immediately,“says Huang. “It’s now so much eas­i­er to do our dai­ly scrums because every­one is aware of how many tick­ets are still left open.”

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