Achieve fast, easy, efficient project management
using Gantt charts 

Cre­at­ing Gantt charts to plan and visu­al­ize your projects will help you track team progress and make sched­ule updates with a few clicks of the mouse 

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What is a Gantt chart? 

Author quote

Named after Hen­ry Gantt, Gantt charts are now a sta­ple tool in project plan­ning and project man­age­ment.

Gantt charts are inter­ac­tive bar charts that help man­agers and teams com­plete­ly out­line and sched­ule projects on a time­line. They allow you to illus­trate and visu­al­ize every step from day one to the end, con­nect tasks with depen­dent rela­tion­ships, and track project progress to make sure you’ll meet your pro­ject­ed dead­line.

With a prop­er­ly set up Gantt chart, you’ll know imme­di­ate­ly when your project is on its way to being over­due. Each indi­vid­ual task for the project is giv­en a set start date and due date, so if some­thing is not hap­pen­ing on time, man­agers know imme­di­ate­ly. Gantt charts can also be used for pro­duc­tion plan­ning, employ­ee sched­ul­ing, and resource man­age­ment.

Standard features of Gantt charts

  • Time­line bro­ken up into days, months, years
  • A line to denote the cur­rent date with­in the project sched­ule
  • Bars to show the full dura­tion of each task
  • Col­ors to show which tasks are still on sched­ule, which are com­plet­ed, and which are over­due
  • Task depen­den­cy lines or arrows and mile­stones
  • Crit­i­cal path time­line

How to use a Gantt chart

Organize your Gantt chart with these steps:

  • Once you have your project overview, set the mile­stone date(s) for when your project or phase(s) should be com­plete. Mark the milestone(s) on your Gantt chart.
  • Break up your project or phase(s) into every line item that needs to be com­plet­ed before you reach the dead­line.
  • Arrange the line item tasks into the order they need to be com­plet­ed
  • Use the Gantt chart to set and rearrange real­is­tic start and end dates for all line items. Make sure your mile­stone dates are also real­is­tic.
    • If your mile­stones are not real­is­tic, resched­ule them.
    • If your mile­stone is not real­is­tic, but it can­not be moved, deter­mine which tasks are not a pri­or­i­ty and can be exclud­ed from the project plan.
  • Deter­mine if there are any depen­dent rela­tion­ships, e.g. Y can­not start until X has been com­plet­ed. Link those task depen­den­cies on your Gantt chart.
  • Decide who will be respon­si­ble for each task, and assign them accord­ing­ly.

Pro project planning tip

Allow for wiggle room in your schedule, in case tasks take longer than planned deadlines. Watch this quick video for an example of Gantt charts in Wrike:

Watch the video

The Gantt chart fea­ture is out­ra­geous­ly use­ful. I’ve worked through a lot of projects, you know, in my head… I actu­al­ly start­ed print­ing and cut­ting out the tasks on paper and lay­ing them out in the order they belonged… and final­ly said, «There’s got to be a pro­gram for this.» Thank you for being that pro­gram.

Edward Pluchar

Facil­i­ties Man­ag­er at Giant Steps

How to make a Gantt chart in Wrike 

Wrike gives you a sin­gle space to pro­vide detailed instruc­tions on tasks, leave com­ments, ask ques­tions, share files attached direct­ly to rel­e­vant tasks, and instant­ly view your planned project on the Gantt chart. Your team will get work done faster when they’re togeth­er in one tool. 

Wrike’s Gantt chart mak­er allows you to cre­ate inter­ac­tive Gantt charts to achieve pre­ci­sion project plan­ning, update project sched­ules with a few clicks, and visu­al­ize your plans in real time. Once you sched­ule your project dates in the task view, the Gantt chart auto­mat­i­cal­ly pop­u­lates your tasks, so you can see and adjust your project time­line instant­ly. Set­ting task depen­den­cies and chang­ing due dates is as easy and drag­ging and drop­ping tasks on the Gantt chart. 

Wrike’s Gantt chart benefits

Adjust project plans easily

    It’s easy to keep your plans up-to-date with Wrike’s sim­ple Gantt chart soft­ware. Adding new mile­stones, resched­ul­ing tasks, and adjust­ing depen­den­cies is as easy as click­ing and drag­ging on the chart. If you need to reas­sign or change task details, click on a task right in the Gantt chart to open it and quick­ly make addi­tion­al edits.

Get updates immediately

    Changes to your Gantt chart and project sched­ule are imme­di­ate­ly vis­i­ble for every­one in Wrike. Addi­tion­al­ly, your team gets all projects updates live in their Activ­i­ty Stream, so they stay on top of impor­tant changes.

Share and collaborate in real time

    Any part of your Gantt chart can be eas­i­ly shared with your team, clients, and part­ners. And thanks to selec­tive data access, you can decide which part of your project they’ll be able to see. It’s an easy way to dis­cuss work, and real-time project updates help your keep on-site and dis­trib­uted teams in sync and pro­duc­tive.

Keep all project data in one hub

    With Wrike, your team has 24/7 access to the up-to-date project sched­ules, tasks, dis­cus­sions, and files. Thanks to inte­gra­tions with Drop­box, Box, and Google Dri­ve, the most recent project doc­u­men­ta­tion is always avail­able right when your team needs it. Besides the online Gantt chart, you can view your team’s work as a detailed task list, in a spread­sheet, on a work­load break­down chart, or in the Activ­i­ty Stream — all in a sin­gle project man­age­ment work­space.

Import files from MS Project

    If you’ve been keep­ing your plans in Microsoft Project, we’ve made it easy to import your .MPP, .MPX, and .XML files into Wrike. All your tasks with their dates, depen­den­cies, and respon­si­ble par­ties will be import­ed to Wrike and neat­ly orga­nized on the Gantt chart.

Create online Gantt charts from
anywhere with Wrike 

With Wrike, you can cre­ate a Gantt chart for your team from any­where. Our web appli­ca­tion can be accessed from any web brows­er, so there’s no need to wor­ry if your team is split between PC and Mac, or Chrome and Safari. And there’s no soft­ware to down­load.

If you need to work on the go, down­load the free iOS app or Android app for your phone and tablet. 

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